Administrative Assistant

Newburyport,
MA

Administrative Assistants are primarily responsible for providing administrative support to management and other staff members of Cross Insurance for the region’s largest, high-profile accounts. Should hold or be working towards a bachelor’s degree or greater in Business Administration, Marketing or related field.

Duties of an Administrative Assistant include, but are not limited to:

  • Preparing, editing and proofreading various documents and presentations that include but are not limited to:
    • Schedules of Insurance for commercial accounts.
    • RFP’s for customer prospects.
    • Client and prospect presentations for print and virtual exhibition.
    • Stewardship Audit Summaries for key commercial accounts.
    • Prospect and client-facing marketing materials for digital (often social media) and print distribution.
  • Independently preparing and distributing monthly/weekly reports (Production, Sales Board, Pipeline, & Expiration).
  • Scheduling of meetings both virtually and in-house
  • Provide pre-meeting briefings and agendas.
  • Take meeting minutes and provide follow up items to those involved.
  • Assist Leadership team with Quality Management reports.
  • Prepare and submit Timesheets and Expenses for Leadership team.
  • Maintain document library.
  • Attend industry events as needed.
  • Provide ad hoc administrative support.
  • Assist Executive Assistant with budgetary maintenance and oversight.
  • Other duties or special projects may be assigned.

Required Qualifications

  • Bachelor’s Degree with GPA of 3.3 or higher.
  • Exceptional verbal and written communication skills.
  • Exhibit multitasking and time-management skills, with the ability to prioritize tasks.
  • Ability to create best-in-class marketing materials
  • Proficiency in AdobePro and Microsoft Office Suite, particularly Excel, Outlook, and PowerPoint.

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