Receptionist

Lewiston ,
ME

Summary 

Provide assistance and administrative support.  Applicant must be able to complete routine office tasks with strong organizational skills, attention to detail, and quality customer service. 

Duties 

  • Greets clients, company personnel, and visitors, directing them to the appropriate party & maintains visitor log book.
  • Answers phones and directs incoming calls.
  • Responsible for copying functions and communicating copier maintenance requests.
  • Picks up and opens all incoming mail and serves as back up for handling outgoing mail processing. Manages Business reply account at post office.
  • Purchases and inventories all agency supplies & reconciles WB Mason invoices.
  • Prepare various envelopes, mailing labels, and forms and prepare and coordinates fed ex mailings.
  • Types dictated material and proofreads all material, to ensure error-free content. Creates & distributes coverage checklist letters.
  • Distributes all material as per instructions of requester.
  • Secures front entrance at the close of the business day.
  • Provide assistance as needed/requested for clerical tasks.
  • Performs other functions as assigned by management.

Skills and Abilities 

  • Must be organized, with demonstrated skills for effective verbal and written communication. Should become familiar with business operations at the corporate level and should develop a good understanding of the agency management system.
  • Ability to use computer, calculator, agency automation system, and proficiency in various software programs, including but not limited to Microsoft Word and Excel.
  • Essential functions are outlined; other duties may be assigned as needs arise or as required to support the agency’s essential functions.

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